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How to Register as a Region 9 Volunteer

Please note that some of the screens you see during the Volunteer Registration process may differ slightly from the screen shots below (e.g. 2019 rather than 2017).

Blue Sombrero terminology:
Participant - this is only for youth players, not for any Volunteers and not for any Adults
Volunteer - this is only for Volunteers, Adult or Youth

(Updated 5/27/2018) If you would like to Volunteer for a team-specific role (e.g. Team Coach, Assistant Coach, Team Manager, Team Referee) you will need to go through the Registration process for each role.  Fortunately, most of the information that you are asked to provide (name, date of birth, picture ID, last 4 digits of your Social Security number, references, etc.) is saved after the first time you Register as a Volunteer.  You will be asked to eSign and review your Volunteer Application Form for each role, but this is a fairly quick process.

For non-team-specific Volunteer roles (e.g. Board Member, Referee not affiliated with a specific team, etc.) please select the 2019 Volunteers Program.  Or you can register for that role in any Division within the Program (typically the Core Program).


1a.  If you have already created a Blue Sombrero User Account (only 1 needed per household) skip to 1b.  If you are a new Blue Sombrero User follow the steps below:
 i.  Make sure you are on the Region 9 website:  www.ayso9.org.  If you are a returning family or volunteer, do NOT try to register via eAYSO!

ii.  Assuming that you are on Region 9's  Blue Sombrero powered website and have not yet created a Blue Sombrero User Account, click on Register Now in the top right hand corner of the site.

iii.  Fill out the Create New Account section on the Login screen.  Then click on Create Account.

iv.  Fill out the Primary Parent/Guardian Information section, even if you are just registering yourself as a Volunteer. Be sure that your first name, last name, and date of birth exactly match what you had entered in previous years in eAYSO.  If you are not sure (e.g. Bill or William) go to www.eayso.org to check.
*** Note *** The Address information should be your Home Address.
Do not use eAYSO to try to register a Player or a Volunteer for the Fall 2019 season!
If you wish to add a Secondary Parent/Guardian (for an additional adult or youth Volunteer in your household), enter his or her information in the Secondary Parent/Guardian Information section and click “Create Secondary Account User & Continue”. Again, first name, last name and date of birth must match what is in eAYSO exactly.  You can add additional Users to your Account at a later date.
If not, leave the area blank and click Submit

v.  You will see a screen which asks "Which best describes you?"
If you are registering a child as a youth Player, select the 1st option "I am a parent or guardian registering a participant".  You will have a chance to register yourself as a Volunteer, after registering your child(ren) as a Participant.  Only Players are Participants; Volunteers are not a Participant!
For a Volunteer who does not have a child playing, who just wants to register himself or herself as a Volunteer, select the 2nd option "I am a team coach or other team personnel".  Do not select the 3rd option; this would only be used by a Player/Participant who is age 18 or older.

1b.  Log in to Blue Sombrero, click on the My Account button (upper right part of your screen)

2.  Click on the Volunteer icon on the left side

3.  Click on the Find Volunteer Roles button near the upper right

4.  Select the Program you wish to volunteer for (normally this will be the 2019 Fall Core Program), then click View Roles.
For volunteers who do not have a child playing in Region 9, select the 2019 Volunteers Program.

5.  For a team-specific role (Head Coach, Assistant Coach, Team Manager, Sponsor) scroll down to find the specific Division your child's team will be in (e.g. 8UG) and click the Signup button next to the volunteer role you want to apply for.
For Volunteer Roles not specific to a team (e.g. Referee, Board Member, etc.), if you selected the 2019 Volunteers Program you have only 1 choice:  the Region Wide "Division".  If you selected the Fall 2019 Core Program,  you can choose any Division; you do not need to volunteer for the same Role multiple times.
***Important***  An adult (18 and older) volunteering to referee should choose the role of "Referee".  A youth (under age 18) should choose the role of "Youth Referee".

then scroll all the way to the bottom of the screen and click on the Continue button:

6.  Select the person who is to fill the Volunteer Role.  If the person is not yet a User in your Blue Sombrero account, select "Invite New Account User".
Each New Account User (including youth volunteers) must have an email address different from the Primary Account User.
Each New Account User (including youth volunteers) will receive an email invitation from the Primary Account User.
The New Account User must go to his or her email account, accept the invitation, and create a new username and password for their Blue Sombrero access.
A volunteer under age 18 (i.e. a Youth Referee) needs to be invited as a New Account User in order for him or her to be registered as a Volunteer.
Then click Continue:

7.  Complete all the information in the Additional Position Information screen (fields with a red star are required information)

then scroll all the way to the bottom of the screen; Accept the Waiver (it should read "Yes"!); and click Continue:

8.  You will be asked to eSign the AYSO Volunteer Application Form:  click the box next to "I agree ..."
For an adult Volunteer (18 and older) click the circle next to "I am an adult ..."; then type your full legal name in the yellow Volunteer Signature box.
For a youth Volunteer (under age 18) click the circle next to  "I represent and warrant that I am the parent  ..." and eSign with the Parent/Guardian's full legal name.
Do not check both boxes!  Check the 2nd box only if you are the parent of a youth volunteer!
Scroll to the bottom, and click the Continue to Review button.  You will be asked to review the Form you just eSigned, then scroll to the bottom again and Submit signed volunteer application
. (updated8/15/2017)

9.  You are not done yet!  Click the green Continue button, then in the next screen click on the green Click Here for Volunteer Verification Form button on the next screen.  Check off all three boxes, fill in your First Name and Last Name exactly how they appear on your AYSO Volunteer Application, enter your valid Social Security Number and click on Continue
You should end up at your Volunteer screen again, which will show your name, your Role, and either "Pending" (if you are a new Volunteer) or "Eligible" (if you are approved as a returning Volunteer).
Now you are done!
Details about the Volunteer Verification process can be found at this web page.

10.  You should now be done with the Volunteer Registration process.  If your First Name, Last Name and Birth Date matched your record in eAYSO, you should see your Volunteer Role as Accepted, with your existing AYSO ID #.  If you are a new Volunteer, or if your information did not match exactly, you will have a new AYSO ID # and there may be a delay before your application is Accepted

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